This is only available to School of Medicine affiliates. Here is a link to the UNC Chapel Hill, Privacy of Protected Health Information Policy, For more information, please contact the School of Medicine, https://help.unc.edu/help/unc-encrypted-email/, https://www.med.unc.edu/security/policies-guidelines/, https://its.unc.edu/about-us/how-we-operate/, https://help.unc.edu/help/information-security-policy-summaries/, https://unc.policystat.com/policy/4619518/latest/, https://unc.policystat.com/policy/4620063/latest/, https://unc.policystat.com/policy/4666743/latest/, https://unc.policystat.com/policy/5389231/latest/, https://www.med.unc.edu/security/hipaa/policies/, https://www.med.unc.edu/security/hipaa/hipaa-train/, https://www.med.unc.edu/it/services/lecture-capture/lcforms/. Any recorded content will be removed pending review, and appropriate action taken if necessary. North Carolina The ability to join the conference cannot be made publicly available. Emails sent to and from unc.edu email addresses are considered secure, as well as HIPAA and FERPA compliant. User will not use or present any content that is in violation of state or federal laws or UNC policies. Limit your data! Any User who does not understand or agree with the policy should not login to the system. This policy applies to any UNC School of Medicine affiliated person who chooses to sync their university work calendar to the Navigate platform. Local recording only. If you have a UNC Zoom account that you need changed into a HIPAA Enabled account: Go to the SOM Academic Technology support request (Onyen/Password required). 1990 Doctor of Medicine (MD), UNC School of Medicine, Chapel Hill, NC . Phone: 919-962-4357 (HELP), Phone: 919-843-8884 Social Security numbers, payment card information), please consult with the School of Medicine Information Security and Privacy Office. Alternatively, you may have mistakenly bookmarked the web login form instead of the actual web site you wanted to bookmark or used a link created by somebody else who made the same mistake. 1985 Bachelor of Arts, Semiotics, Brown University, Providence, RI . This is required for Zoom conferencing or telephone calls, however it is possible to connect them to either the room PC or a laptop to host video conferences from the platform of your choice. HSL video conferencing rooms will not be available during the Fall 2020 semester. Virtual Care Operations should be performed under the guidance of UNC Health. The video below is designed to be used with your church’s leadership team and those who help make decisions about worship gatherings over the next few weeks and months. Phones & Voicemail. Email: scheduling@med.unc.edu, Platforms Approved for Sharing Protected Health Information (PHI. Details regarding audio, video and screen sharing can be found at Audio, Video, Sharing. To use a Virtual Background in Zoom: … Prescheduled conference set up and support. Any use of this service is the responsibility of the User. Chapel Hill NC 27599 When you’re ready, press Conference again to connect all 3 parties. Policy for Including Protected Health Information (PHI). UNC-Chapel Hill Single Sign-On - Stale Request You may be seeing this page because you used the Back button while browsing a secure web site or application. The account name will display “School of Medicine – HIPAA” and the account alias will display “SOM – HIPAA Enabled”. All university faculty, staff, and students are provided a Zoom Pro account they can access at unc.zoom.us.Zoom allows for video, audio, and screen sharing between up to 300 participants. About video conferencing Appointments. User must obtain authorization from appropriate parties prior to including, recording, or sharing any content containing sensitive information (e.g. SOM IT will not assume responsibility for the misuse of content. Scheduling: Monday-Friday from 7:30AM-4:30PM. Issues of … Inclusion and sharing of Protected Health Information (PHI) must adhere to all HIPAA policies and guidelines. PHI will not be used for research without appropriate authorization from the Institutional Review Board. To access Zoom, go to: Conference calls can be managed via touch-tone commands or online. Zoom, UNC’s remote conferencing tool, is available to all students, faculty and staff. The intended use of the service by the client causes a situation where SOM IT resources are overwhelmed technically, in terms of necessary staffing or otherwise. For more information, please contact the School of Medicine Information Security and Privacy Office. During the 2018-2019 fiscal year, more than 8,000 unique users hosted in excess of 50,000 Zoom meetings with over 13 million participants. Chapel Hill NC 27599 The ability to host online meetings with up to 100 participants is available at no cost to Carolina faculty, staff, and students.A growing number of campus groups use Zoom for remote conferencing. PHI, excluding scheduling information, sent to a non unc.edu email must be encrypted via the following: If the conference is recorded, the recording must be treated as patient record and can only be shared with anyone who has permission to view the patient information. To make sure you’ll have a place to work, reserve a seat before you arrive. The client has been previously found to be in violation of any IT policy within the university such that the action could be repeated. UNC School of Medicine, UNC Healthcare, UNC ITS Information Security & Privacy Policies, UNC ITS Policies, Procedures and Guidelines, UNC ITS Information Security Policy Summaries, UNC-Chapel Hill Standard on Transmission of PHI and SI over an External Network or an Unsecure Medium, UNC-Chapel Hill Information Security Controls Standard, UNC-Chapel Hill Privacy of Protected Health Information Policy, UNC-Chapel Hill Standard on HIPAA Sanctions, UNC-Chapel Hill Employee Policies & Procedures, UNC School of Medicine IT, Information Security & Privacy, HIPAA Security Policies, UNC School of Medicine IT, Information Security & Privacy, HIPAA Online Training, UNC Libraries Scholarly Communications Office – Copyright and Fair Use, UNC School of Medicine Recording Release Form. Conferencing Policies. Information about desk phones and voicemail at UNC. Location: Zoom video web conference : Date: Monday, December 07, 2020 Time: 1:00 PM - 3:30 PM : Sponsor: UNC SOM Office of Inclusive Excellence : Presenters: Ashalla Magee Freeman Brenda Olivia Mitchell : Price: Free LICENSURE & CERTIFICATIONS . Users primarily employed by UNC Health may submit an ARC Request for access to the UNC Health Webex.. Zoom is provided and supported by ITS for the University. As part of a UNC site license, the Eshelman School of Pharmacy uses Zoom for web conferencing. All UNC-CH faculty, staff, and students will have access to a Zoom Pro account starting on August 6! Email & Conferencing Email and Conferencing Before sharing information with UNC faculty/staff or with outside-agencies, please take a few minutes to review IM&T's … Dial the 3 rd party’s number. As our campus community has ramped up working, learning, researching, and teaching online, many Spartans are increasingly finding themselves in Zoom video conferencing meetings. Webex is a web and video conferencing service provided by the UNC School of Medicine IT (SOM IT), Academic Technology Services (ATS). Zoom. Video conferencing and chat application available with the Office365 suite. The account name will display “School of Medicine – HIPAA” and the account alias will display “SOM – HIPAA Enabled.”, – Microsoft Teams chats and calls are HIPAA compliant. Customers do not need to schedule or reserve the conference bridge. You may not invite or include anyone in the conference with whom you do not have permission to share the patient information. When sharing a recording, your Recorded Meeting Access Security Settings must be set to: If you reassign your recording to another user, the user must have permission to view the patient information and be responsible for managing the recording as stated in 10 and 11 above. ANY USER SIGNING INTO WEBEX WILL BE ASSUMED TO UNDERSTAND AND AGREE WITH THIS USER AGREEMENT AND ACCEPTABLE USAGE POLICY. Webex is a web and video conferencing service provided by the UNC School of Medicine IT (SOM IT), Academic Technology Services (ATS). Downloading of recordings are disabled in the School of Medicine Webex, but users may record to the cloud to be provided with a … Only include patient information relevant to the conference meeting. Users should review the School of Medicine IT PHI Conferencing Policy for guidance on more general practices for having web conferences with ePHI. UNC Cancer Network UNC Lineberger Comprehensive Cancer Center 211 Manning Drive Room 3300 Chapel Hill, NC 27514 (919) 445-1000 CB#7045 you must use the default Zoom Webinar settings (or settings described in Zoom’s documentation as protecting PHI. You still need to consider all HIPAA guidelines and policies for sharing PHI. Sharing Tier 3 Information Other Than PHI – Before sharing Tier 3 information other than PHI (e.g. – Approved for transmitting and recording PHI. UNC-CH Zoom campus partnership offers a video conferencing solution through a cloud-based video conferencing and content-sharing service called Zoom, this product is an easy-to-use, mobile-friendly, video and audio conferencing … Although most clients use video during video conferencing sessions, you may choose to only use audio or … protected health information (PHI), intellectual property, copyright material). To report an issue, contact the Academic Technology Services group from Monday through Friday, 7:00 AM – 5:00 PM in the following ways: phone at 919-843-9086 email at chmed@med.unc.edu website at https://help.med.unc.edu/ats … Continued Please make sure recipients understand that the link and password may not be forwarded. Press the Conference key on your phone (this may be a soft key, and you may need to press More to find the conference option). Meeting recording and secure streaming playback. Please refer to the, As a reminder, a platform being HIPAA compliant does not mean your specific use of it is appropriate for sharing or protecting PHI. To download a photo: Select it from the gallery to make it fullscreen Right click the middle of the photo. The client’s use of the service is directly causing a negative impact on the quality of service for other users. Video conferencing is very similar to a face-to-face session, except the session is conducted through Zoom. This agreement governs the use of the Webex service and is in place to ensure compliance with all applicable University of North Carolina At Chapel Hill (UNC) security policies and standards. Enhanced features are available to University units participating in the UNC-Chapel Hill Campus Zoom Partnership at additional cost. In the event that you are still not able to join, please call 919-445-1000 or email unccn@unc… Email: scheduling@med.unc.edu, Select it from the gallery to make it fullscreen. Meet-Me Conference numbers can be scheduled with a UNC Campus Operator. Please refer to the VCC intranet site for updates and resources. Select Save Image As and navigate to a location on your computer to save it. UNC's television support. When recording, it is the responsibility of the User to make all attendees aware in advance of any conference being recorded. You must have patient consent to share their information and be able to provide consent documentation if requested. Once logged in, set the “How can we help you?” field to “Report a Video Conferencing Issue“. Finally, use the + button to add an image, and navigate to where you saved the image. The University has purchased a campus-wide license for Zoom (opens in new tab), an easy-to-use video and web conferencing solution. Videoconferencing Structures of Inequality:  A Focused Look at Systems of Racism Today, the longstanding realities of systemic racism are being laid bare by the COVID-19 pandemic and ongoing police violence. Any other reason agreed to be appropriate by SOM IT management. Select Save Image As and navigate to a location on your computer to save it. Computers used to access conferences containing PHI should be encrypted. Use of Webex is for the purpose of university business only. You still need to consider all HIPAA guidelines and policies for sharing PHI. Webex is a service provided by ATS for the UNC School of Medicine. CB#7045 While generally available to all UNC affiliates, the following are potential conditions that may require the denial or termination of service. This agreement governs the use of the Webex service and is in place to ensure compliance with all applicable University of North Carolina At Chapel Hill (UNC) security policies and standards. UNC-Chapel Hill faculty, staff and students have taken advantage of Zoom video conferencing since the technology became available campus wide in August 2018.. Suzanne Cadwell. 145 MacNider Hall Web Conferencing Options. 145 MacNider Hall Users can request support for video conferencing by contacting ATS Video Conferencing at unccn@unc.edu or by calling 919-445-1000. During a Zoom meeting click the ^ arrow next to Start/Stop Video. See, Zoom’s HIPAA Documentation as of April 20, 2020, *If you are not sure if you have a Zoom HIPAA Sub-Account, you can visit your, to determine if you have one. Zoom also works with rooms equipped for video conferencing. Any user signing into UNC School of Medicine Webex will be assumed to understand and agree with the user agreement and PHI Video Conferencing Policy. Phone: 919-966-9900 UNC Lineberger Cancer Network UNC Lineberger Comprehensive Cancer Center 211 Manning Drive Room 3300 Chapel Hill, NC 27514 (919) 445-1000 Health Details: School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing.This is only available to School of Medicine affiliates. As a reminder, a platform being HIPAA compliant does not mean your specific use of it is appropriate for sharing or protecting PHI. For clarification of policies, please submit a ticket to Academic Technology Services (select “Report a Video Conferencing Issue” from the “How can we help you?” field) or call 919-843-9086. If you have questions, then please contact the Office of Inclusive Excellence at diversity@med.unc.edu. Teams. Video Conferencing | School of Medicine IT. The NC Conference leadership has consulted with Dr. Wallace throughout these last few months, and we are grateful for his willingness to share this information with us. Termination of service will be at the discretion of SOM IT management based on the following: Violation of the effective User Agreement or any Service Level Agreement (SLA) in place. Phone: 919-966-9900 It has been determined that the client’s use of the service is matching circumstances that would have ordinarily caused a denial of service. Reviewed by David Musick 03/12/2020. UNC Campus Operators follow UNC holiday, inclement weather and other closed schedules. Please read the … You may not include PHI in the meeting title or in the email invitation. Fax: 919-966-6923, 137 MacNider Hall Represent UNC with these custom Zoom Background images! The main call is placed on hold. The intended use of the service by the client does not match the services that ATS is approved to support. Any user signing into UNC Cancer Network’s Webex will be assumed to understand and agree with the user agreement and PHI Video Conferencing Policy. You may reserve up to two one-hour blocks per day. 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